1

Mandate & Discovery

Initial Discovery & Mandate

Understand client's existing lease obligations, remaining term, business needs, and motivation for subleasing. Define scope of engagement.

2

Mandate & Discovery

Lease Review & Strategy

Review existing lease for assignment/sublease provisions, landlord consent requirements, permitted use, and financial terms. Identify surrender viability.

3

Mandate & Discovery

Confirm Objectives & Recovery Targets

Establish target net recovery rate, acceptable sublease term, any build-out or incentive contributions, and deal-breaker terms with client.

4

Mandate & Discovery

Formal Listing & Engagement Terms

Execute Form 530 (Listing Agreement – Commercial) and confirm representation terms, commission structure, and exclusivity period with client.

Engagement Executed

5

Marketing & Outreach

Prepare Marketing Materials

Produce floor plan highlights, sublease brochure, photography, and listing information sheet. Set asking rate and available date.

6

Marketing & Outreach

Launch Marketing & Broker Outreach

List on CoStar/CBRE/Avison Young networks and Ottawa broker community. Direct outreach to tenant-rep agents and known active requirements. Digital and social promotion.

7

Marketing & Outreach

Conduct Tours & Qualify Subtenants

Schedule and host property tours. Qualify interested parties on financial capacity, business use compatibility, and term alignment before advancing.

8

Negotiation & Consent

Negotiate Business Terms with Shortlisted Parties

Issue and negotiate sublease proposals (LOI / term sheet) covering rent, term, fixturing period, assumption of obligations, and any inducements offered.

9

Negotiation & Consent

Secure Landlord Consent / Explore Surrender

Submit consent application to landlord with subtenant financials and business use details. Concurrently evaluate lease surrender economics if preferred by all parties.

Landlord Consent Required

10

Documentation & Close

Finalize Sublease Documentation

Legal counsel prepares and reviews sublease agreement. Confirm sublandlord/subtenant obligations, SNDAs, and conditions precedent. Execute documents.

11

Documentation & Close

Subtenant Fixturing & Occupancy

Subtenant takes possession during fixturing period. Client (sublandlord) provides any agreed access or allowances. Monitor milestone dates and conditions.

12

Completion

Commission Payable on Successful Occupancy

Subtenant achieves occupancy. Commission becomes payable per engagement terms. File post-transaction summary and update client CRM record.

Transaction Complete