The Stinson Tenant Representation Process
A six-phase process built around one goal — making sure you go into every lease decision fully prepared, not just informed.
Why Process Matters
the playing field isn't level — until it is.
Most organizations face a major lease decision once every five to ten years. Landlords and their brokers negotiate these deals every day. That experience gap is real — and it's where unrepresented tenants leave the most value behind.
Tenant representation means I owe a fiduciary duty exclusively to you — not to the building, not to the landlord. I combine market intelligence, financial analysis, and a disciplined process so you walk into negotiations with leverage, not assumptions. Because the landlord pays the commission, you access full professional representation at no cost.
Your landlord has a broker working for them every day. This is the process that works for you.
Strategy first
I start by understanding your business model, culture, and long-term plans — so your space requirements reflect where you're going, not just where you are.
Transparent, data-driven advice
Every proposal is reviewed methodically — surfacing hidden costs, operating risks, and negotiation opportunities so you know the true cost of occupancy over the life of the lease.
Real leverage at the table
When landlords know they're competing for your tenancy, terms improve. I create that competition intentionally — it's built into the process.
Ongoing — not transactional
The relationship doesn't end at signing. I manage critical dates, coordinate with your lawyers, and remain available as a strategic advisor for the duration of your lease.
The six-phase process
tenant representation process Ottawa
01
Needs Assessment
Before a single listing is pulled, we define exactly what your business needs. Space requirements, headcount projections, culture, budget parameters, and timeline are mapped in detail. This is the step most tenants skip — and it's why many end up in spaces that look right on paper but quietly work against them.
02
Market Survey
I survey every available option in the Ottawa market — direct listings, off-market opportunities, and sublet spaces that rarely appear on public platforms. Options are shortlisted against your needs assessment so you see the full picture, not just what landlords are actively marketing.
03
Site Tours & Scoring
Shortlisted properties are toured and evaluated against a structured scoring framework — building systems, infrastructure quality, landlord reputation, and operational fit. Subjective impressions get replaced with a consistent comparison that holds up under scrutiny and supports your final decision.
04
Proposal & Leverage
RFPs go out to shortlisted landlords simultaneously — creating genuine competing offers. I model net effective rent across every option so you're comparing deals honestly, not just headline rates. Competing bids are the most powerful tool in any negotiation. This phase builds them deliberately.
05
Lease Negotiation
With competing proposals in hand, every material lease term gets negotiated — rent escalations, free rent periods, TI allowances, renewal options, early termination rights, and operating cost protections. Unrepresented tenants routinely leave three to six months of free rent on the table. This is where I recover it.
06
Occupancy & Advisory
Signing the lease is not the end of the process. I coordinate with your legal counsel through the review period, manage critical dates across your occupancy, and stay available as an advisor for the full term — renewals, expansions, or any decision where having a capable advocate at the table matters.
150 Isabella Street
Suite 150 - 1258 sqft - OpEx is 18.00$ est, base Rent is 13$ est, approx 3200$ per month.
118 Preston Street
118 Preston Street - 1882 sq feet - approx. 3700 gross per month.
Park in rear.
18 Louisa Street
Suite 302 - 1229 sqft
Base rent 15$, OpEx 13.05$ est, full build out. Approx. 2875$ per month. Park across the street.
309 Cooper Street - Suite 203
309 Cooper Street - Suite 203 - 1091 sq feet
Base rent 14$, OpEx 15.56$ est, full build out with sink. Approx. 2700$ per month